Move things to the parking lot: Park items for later.Assigning action items to individuals will ensure one person is accountable for completing the task. Assign action items to individuals: Add next steps as you go and assign them to individuals instead of teams.It might sound repetitive, but a quick “Before we move on, I want to confirm we all agree that X is the reason we’re moving forward with Y” will commit that decision to everyone’s memory. If you’re the designated note-taker for your meetings, repeat the decision before you document it to make sure everyone’s aligned. Repeat the summary for the room: Confirm the outcome before you commit it to the notes.Summarize each agenda item: As you discuss agenda items, write a 1-3 sentence summary of the outcome.Who and when: Start with who attended the meeting, date, and time.
#Memo meaning how to
Here’s an example of how to think about structuring your meeting notes: Whether you’re taking notes or more formal meeting minutes, establishing a structure ahead of time will help you streamline the discussions into one comprehensive document. You can also create a “parking lot” at the bottom of your meeting notes for ideas or tangents to be addressed later! Add structure to your notes with Hypercontext For example, start with a summary of the discussion, followed by a list of next steps and action items. Using your agenda as a starting point, develop a structure for how you want to take your meeting notes or minutes in advance. Whether you have a meeting agenda or not, meetings can easily lose their structure, but that doesn’t mean your meeting notes need to also. This is all to say, taking notes helps you remember what you discussed - a pretty important piece in achieving an effective meeting, we’d say! The solution? Taking and reviewing notes.Įbbinghaus found that when learning is reinforced by reviewing the new information, recall improves. That means if you have a meeting on Friday, by Monday you’ll have forgotten nearly everything. The more days that go by, the more you’ll forget. The next day, you’ll have forgotten 60%, and so on.
A day later, you’ll have already forgotten 40% of that information. Even though this theory was developed over 100 years ago, it still holds true.ĭuring the time of the meeting, you’ll remember 100% of the information you talked about. He named the phenomenon the forgetting curve. In 1885, Hermann Ebbinghaus hypothesized that you start losing memory of learned knowledge within hours of learning it. Your memory will fail you, your meeting notes won’t. It’s not just you-whether you’re paying attention or not, humans actually retain very little information from meetings. You’re in a meeting, you debate writing something down, but then you think, “I’ll remember this.” An hour later, you have no recollection of the point you almost wrote down. If you have a meeting and no one remembers what you talked about, did you really have a meeting? The benefits of taking good meeting notes While, if the meeting only consists of your internal team, you might want to stick with more casual meeting notes.Įither way, the intent is still the same: to document what you discussed.
If you have external participants in your meeting, you may want to be more formal with meeting minutes. Meeting minutes typically connotate a more formal report of the meeting whereas meeting notes tend to refer to shorthand, less formal documentation.ĭeciding which format to use depends on your team’s preference. The real difference between meeting minutes and meeting notes is how we use them.
Meeting notes, on the other hand, may have more context. So “meeting minutes” really translates to a short report of the meeting.
The term “meeting minutes” doesn’t refer to time at all ( minute the noun), but rather “minute” the verb which means small in size: Pronounced My-Noot. The difference between meeting minutes and meeting notesĪre meeting minutes just the formal way of saying meeting notes?
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